Candidate Privacy Notice

By clicking on the Accept button, you acknowledge that received a copy of Wonder Day's Candidate Privacy Notice and that you have read and understood it.

What is the purpose of this notice?

Wonderday Global Ltd is a recruitment agent and a "data controller". This means that we are responsible for deciding how we hold and use personal information about you. We are presenting you with this privacy notice because you are filling out a executive role seeker’s profile on our Wonder Day platform with a view to you joining our platform for us to keep you updated with roles generally in the market and to find out what other people are looking for and for us potentially to notify you at some point of a suitable role and or for you to apply for a role with one of our clients (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018.

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for the purpose of sharing your details for possible executive role applications and will not be used in any way that is incompatible with that purpose.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.
The kind of information we hold about you

In connection with your executive role seeker’s profile, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your executive role seeker’s profile and your curriculum vitae or resumé, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications.
  • Any information you provide to us during a preliminary interview before or after joining the platform.
  • Any information you provide us in response to surveys including about salary surveys or to tell us about your dream role.
  • analytics data about your use of the platform.

We may also collect, store and use the following types of more sensitive personal information:

  • Information about your race or ethnicity, sexual orientation or identification on an anonymised and aggregated basis.
  • Information about your health, including any medical condition, health and sickness records if you volunteer this.
How is your personal information collected?

We collect personal information about candidates from the following sources:

  • You, the candidate.
  • Your LinkedIn account and, where you volunteer them, your other social media accounts.
  • Your named referees, from whom we collect information about your suitability for a particular role.
How we will use information about you

We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Carry out reference checks, where applicable and as indicated above.
  • Communicate with you about the recruitment process.
  • Keep records related to our recruitment services.
  • Comply with legal or regulatory requirements.

It is in our legitimate interests to record whether a client offers or rejects you for a role since it would be beneficial to our business to identify the best candidates for our role as recruitment agent.

We will process the information in your online profile and your CV / resumé and the results from any test you take to decide whether you meet the basic requirements to be shortlisted for relevant client roles from time to time. If we believe you do, we will inform you of the brief for the role and the identity of the client. If you agree to be put forward for the role, we will pass your details to the client. At that point, the client will also become a data controller of your data and they will process your data in accordance with their own candidate privacy notice. We will, of course, continue to store and use your data too in line with this notice.

If you fail to provide personal information

We might contact you again for further information depending upon what is required for a particular role. If you fail to provide information when requested which is necessary for us to consider whether you are suitable for a role (such as evidence of qualifications or work history), we will not be able to put you forward for the role.

How we use particularly sensitive personal information

We will use your particularly sensitive personal information in the following ways:

  • We will use information about your disability status (where you volunteer it) to consider whether we need to provide appropriate adjustments during the recruitment process, for example, if we or our client need to make adjustments during a test or preliminary interview.
  • We will use information about your race or national or ethnic origin, sexual life or sexual orientation on an aggregated and anonymised basis with other candidates to assess the diversity of the candidates on our platform. We will not use this information as part of our assessment of your suitability for a role.
Information about criminal convictions

We do not envisage that we will process information about criminal convictions.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Data sharing

Why might you share my personal information with third parties?

We mention above how we will share your information with clients. Other than that, we will only share your personal information with the following third parties for the purposes of processing your application:

  • Third-party service providers to undertake the checks identified above.
  • Third-party IT providers who host the platform and consequently your data.

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions. Our third party providers are listed here.

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

How long will you use my information for?

We will retain your personal information on the platform all the time you allow your profile to remain live on the platform. We will also retain an archived copy for 6 years from when you request the deletion of your profile period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.

Rights of access, correction, erasure, and restriction

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our DPO in writing.

Right to withdraw consent

When you upload your profile and when you agree to apply for a role, you provide consent to us process and share your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact our DPO. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

Data protection officer

We have appointed a data protection officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact the DPO. You have the right to make a complaint at any time to the Information Commissioner's Office, the UK supervisory authority for data protection issues. Their website is: https://ico.org.uk/